What is one main reason for using a Database Management System (DBMS)?

Using a Database Management System (DBMS) primarily ensures that data is accessed correctly and securely. A DBMS acts as an intermediary between users and the database, managing the data's integrity, consistency, and security. By enforcing rules and structures on how data can be viewed and manipulated, a DBMS prevents unauthorized access and helps maintain the confidentiality of sensitive information.

One of the critical functions of a DBMS is to implement access control mechanisms that restrict who can view or modify the data. This is crucial for organizations that handle sensitive information, as it helps protect against data breaches and unauthorized manipulations. Additionally, DBMSs typically include features such as transaction management, which ensures that data operations are completed accurately and are recoverable in case of failures, further enhancing data security and integrity.

Other choices do not capture the core functionality of a DBMS. Although better backups (reflected in one option) and reduced user interaction (mentioned in another) may be components of a data management solution, they do not encapsulate the primary purpose of a DBMS. Standardizing email communications, while useful in other contexts, is unrelated to the primary functions of database management systems.